• Legitimize your practice with Metaclinic

    All the tools needed to connect to your community

  • Features

    Case Manager

    One Case file for all parties involved

    Case management is a group effort, so with metaclinic, you can invite your care network to collectively gather all of the relevant data to expedite the case

    Claims Processing

    Finally an electronic claims process for Law Firms

    Managing your collections process on claims billed to Law Firms is much different than billing a commercial payer

    Litigation File

    Get the medical data for litigation in a click

    Preparing for litigation means having the right data. With Metaclinic users can export relevant case data in seconds

    Clinic Notes

    A lite EMR

    Metaclinic allows healthcare providers a simple way to enter treatment plan and diagnosis information for Law Fimrs to review

    Schedule

    Patient Schedule

    Know when and where treatment was and will be performed for each patient

    LOP Manager

    Eligibility checking for LOP covered patients

    Save serious time and money by knowing payment options before treatment

    Network Manager

    Get in sync with every provider and practice

    Sync case and treatment information with your network on a case by case basis. Use Metaclinic as a portal for case managers to work with your staff on the cases linked to them

    Master Patient Records

    View all previous patient cases and injuries in one place

    Patient diagnosis and treatment tied to any case is easy to find in each patients' secure master record. Patients can view status and treatment cost in one place

    Request Engine

    Request medical data or consultations

    Starting the patient care journey is easy. Just request a consultation to get started

    Personal Injury

    View accident photos, and police reports

    Metaclinic serves all care providers as the source for truth. Accident and injury photos are easily shared to everyone treating the patient

    Workers Comp

    Better treatment for less

    Our network of providers also treat patients with workers comp claims

    Workers Comp

    Better treatment for less

    Our network of providers also treat patients with workers comp claims

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    META CLINIC, LLC SETTINGS
    APPROVED BY TREVOR REEVES  AT AUGUST 5, 2019 6:49PM UTC
    ← All Policies
    Policies
    HIPAA Privacy
    Purpose
    The purpose of this policy is to establish requirements for data privacy at Meta Clinic pursuant to the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"), as amended by the Health Information Technology for Economic and Clinical Health Act of 2009 ("HITECH").
    
    Summary
    Meta Clinic will only use or disclose HIPAA protected health information as authorized by its business associate contracts or by law. Unauthorized use or disclosure must be reported immediately to the Meta Clinic Privacy Officer.
    
    Scope
    This policy applies to all Meta Clinic HIPAA protected health information ("PHI") created, received, transmitted, or maintained by Meta Clinic information systems, and all workforce members and contractors.
    
    Audience
    This policy applies to all Meta Clinic workforce members and contractors.
    
    Policy Administration
    Ownership
    Management Team owns all Meta Clinic information privacy and security policies, including this policy.
    
    Maintenance
    Legal Team is responsible for maintaining this policy. Legal Team is also responsible for coordinating with policy enforcement entities to develop relevant procedures, guidelines, and standards.
    
    Enforcement
    All Meta Clinic workforce members and contractors are responsible for adhering to this policy. Managers, Dev Team, Ops Team, and system owners are responsible for ensuring that personnel are in compliance with this policy.
    
    Policy
    9.1 - Use and Disclosure of PHI
    Meta Clinic is regulated as a business associate under HIPAA. As a business associate, Meta Clinic is only permitted to use (internally) or disclose (to third parties) PHI as permitted by its upstream business associate contracts and by HIPAA. Any use or disclosure of PHI not expressly permitted by business associate contract or by HIPAA is prohibited.
    
    9.1.1 - Minimum Necessary Use and Disclosure
    Meta Clinic workforce members must make reasonable efforts to limit their use and disclosure of PHI to the minimum amount of information necessary to perform their authorized activities or duties.
    
    This standard does not apply to disclosures:
    
    For treatment,
    To the individual
    Pursuant to patient authorization, or
    When required by law
    For internal use of PHI, Meta Clinic uses access controls to identify and limit access to PHI pursuant to the Meta Clinic Access Control, Authentication, and Audit Logging Policy.
    
    9.1.2 - Accounting of Disclosures
    Patients have the right to request that Meta Clinic provide an accounting of disclosures that Meta Clinic makes of the patient's PHI. Legal Team will track disclosures of PHI on a six-year rolling basis, and is responsible for receiving and processing request for accountings. If you receive a request for an accounting, please contact Legal Team.
    
    Pursuant to 45 CFR §164.528, the following must be tracked:
    
    The date of the disclosure
    The name of the entity or person who received the PHI, and their address (if known)
    A brief description of the PHI disclosed, and
    A brief statement of the purpose of the disclosure
    The following disclosures are exempt from this policy:
    
    Disclosures to carry out treatment, payment, and health care operations (as provided in 45 CFR § 164.506)
    Disclosures to individuals of protected health information about them (as provided in 45 CFR § 164.502)
    Disclosures incident to a use or disclosure otherwise permitted or required by the HIPAA Privacy Rule (as provided in 45 CFR § 164.502)
    Disclosures pursuant to a patient authorization (as provided in 45 CFR § 164.508)
    9.1.3 - Disclosures to Subcontractors
    Meta Clinic may disclose PHI to one of its own business associates that is performing an activity on its behalf when Meta Clinic establishes the permitted and required uses and disclosures of PHI and obtains satisfactory assurances that the business associate will safeguard the information. Satisfactory assurances are documented in writing through a business associate agreement approved by Legal Team. Please contact Legal Team if you have questions about whether a business associate relationship exists in a specific situation.
    
    9.2 - Amendments to PHI
    Patients may ask to correct or amend his or her healthcare record. If the patient is unable to self-serve through the Meta Clinic information systems, immediately contact Legal Team as soon as you become aware of the request. Legal Team will either respond directly or forward to the appropriate covered entity.
    
    9.3 - Notification of Impermissible Use or Disclosure of PHI
    All Meta Clinic workforce members and contractors must report unauthorized use or disclosure of PHI to the Meta Clinic Security Officer immediately. The Security Officer will notify Legal Team and execute the appropriate incident response playbook pursuant to the Meta Clinic Incident Response Plan.
    
    9.4 - HIPAA Privacy Training
    All Meta Clinic workforce members are required to complete HIPAA privacy training, pursuant to the Meta Clinic Privacy & Security Training Policy and Plan.
    
    9.5 - Complaints
    Any complaints or questions about data privacy must be referred to the Meta Clinic Privacy Officer.
    
    9.6 - No Intimidation or Retaliation
    Meta Clinic workforce members shall never intimidate, threaten, coerce, discriminate against, or take other retaliatory action against any individual for the exercise by the individual of any right established, or for participation in any process provided for, by HIPAA, including the filing of a complaint.
    
    If any Meta Clinic workforce member witnesses such an act, they shall report it immediately to the Meta Clinic Privacy Officer, or else to Meta Clinic management.
    
    9.7 - No Waiver of Rights
    Meta Clinic workforce members shall never require individuals to waive their rights under HIPAA as a condition of the provision of treatment, payment, enrollment in a health plan, or eligibility for benefits.
    
    References
    HIPAA Administrative Simplification
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